Everything your legacy system does, minus the headaches.
Renterra is equipment rental software built for independent heavy and construction equipment rental companies across the U.S. and Canada. Quote, book, deliver, check in, service and invoice in one modern system your whole team can actually use, from the counter or from a phone on the yard.
Trusted by independent rental companies across North America
Who It's For
If you rent excavators, skid steers, compaction equipment, boom and scissor lifts, telehandlers or other dirt and site equipment to contractors, we built Renterra's equipment rental software for you.
Most of our customers run one to five yards with a lean crew where everybody wears a few hats. When the counter gets slammed, the owner jumps in and writes up rentals. The GM is out on the yard checking machines in and out. And the software they're replacing feels, as one customer put it, "very 1990s."
If your main business is party and event rentals, we're probably not your best fit.
What our customers rent out
You may not be looking for your first rental system, but you're looking for one that doesn't take 10 clicks, three screens and a printer to get a machine out the door.
Renterra is heavy equipment rental management software that covers everything your current system does (availability, contracts, delivery, the yard, the shop, billing and the books), in one place, built in this decade. No more switching between tools. No more hunting down a signed contract in someone's glovebox.
Click through each workflow to see how it worksTap a workflow to see how it works
It’s Monday morning. The phone’s ringing, there’s a line at the counter, and a contractor needs a mini excavator by Wednesday. Renterra’s equipment rental inventory software shows what’s open, on which dates, at which yard, so you can say yes (or no) on the spot. Machines that are down for service don’t show up as available, so nobody promises a unit that’s still in the shop.
See inventory and availabilityBuild a quote, send it by text or email, and get it signed the same day, all in your equipment rental scheduling software. Once it’s accepted, it becomes a booking without retyping a thing, and that machine is off the board so two people can’t rent it twice. One customer told us a new rental takes them about 40 seconds.
See scheduling and quotingGet the iron to the jobsite on time without a whiteboard and a dozen phone calls. Our heavy equipment rental dispatch software schedules deliveries and pickups when you book the rental, with no re-entering addresses or dates. Assign drivers and trucks, and give the yard a heads-up on what needs to be loaded and when.
See dispatchKnow what’s happening on the lot without walking it or getting on the radio. Renterra’s rental yard management software shows where every machine stands right now: just returned, waiting on inspection, getting washed, in the shop or ready to load. Counter, yard, shop and drivers all see the same thing, so handoffs don’t fall through the cracks.
See live yard viewMore Ways Renterra Runs Your Fleet
A machine in the shop isn't making you money. Renterra's heavy equipment maintenance software tracks service by date or meter hours, turns inspection issues into work orders, and keeps a full repair history on every unit. Machines in for service come off the availability board and go back on when the work's done.
See maintenanceWith GPS tracking for rental equipment, Renterra connects with Hapn and Trackunit so you can see where a machine is and how many hours it's logged, right from the rental. It helps you spot a unit that isn't where it should be, and it keeps service schedules tied to real usage. See the rest of our equipment rental software integration options.
See GPS trackingWhen a machine comes back with a cracked window, you need proof of how it went out. With Renterra's heavy equipment rental inspection software, your team snaps photos and video on their phone at check-out and check-in, adds condition notes, and it's all attached to the rental with a time stamp. Damage conversations with customers get shorter, and your crew isn't left taking the blame.
See mobile inspectionsRenterra's equipment rental invoicing software builds invoices from the rental itself, including rental days, delivery, damage and fuel, so nothing gets missed or keyed in twice. Take deposits and payments, send payment links by text or email, and see who owes what.
If you use QuickBooks Online, invoices and payments sync every night. If you're on QuickBooks Desktop, Renterra gives you export files to bring in.
See accountingThe national chains aren't beating you on service. You already win there. They're beating you on speed, consistency and how much one person can get done in a day. Renterra closes that gap without asking you to become a different kind of business.
Whether you run one yard or a few, you'll see every machine, every rental and every open invoice in one place, and you won't need to hire your way to growth. Great Lakes Lifting Solutions grew 50% in a year after switching to Renterra.
Construction Rentals
Your contractor customers juggle multiple jobs, change plans on short notice and hang onto machines for weeks. Renterra's construction equipment rental software keeps up:
Onboarding
Switching systems is the part everybody dreads, especially when your accounting and invoicing can't take a day off. Our team maps your existing equipment, customers, open rentals and workflows before you ever log in, so nothing gets lost and nothing gets entered twice. Most teams are up and running in 1–2 weeks.
See onboarding and support"We've done a ton of software changes before and this is by far the best. I walked out of here last week feeling like a huge weight had been lifted off me."
Ready Rents, 40+ years in the industry
Support
When something goes sideways mid-rental, you don't have time for a ticket queue. Renterra's support team is real people based in the U.S., and they reply in minutes during business hours (8 a.m.–7 p.m. CT, Monday–Friday).
"The people on the other side actually read what is being said and normally respond within a minute or two."
Jenny, Big O's
"I couldn't have grown my company without it."
"It's the whole ERP system. You can keep track of your yard, what's available, what's not available. It shows where everything is on a map. It's seamless. It also has an app for use in the field."
"Renterra is much more intuitive and simple than our legacy tool. We're very passionate about maintaining simplicity."
Shopping around? Good. Bring a real rental from last week and ask every vendor to walk through it:
We'll answer all eight in your demo.
Read the Full Software Buying Guide Book a DemoIt’s the system a rental company runs on: what’s available, quotes and contracts, deliveries, check-in inspections, service, billing and accounting. Good heavy equipment rental software keeps track of each machine individually, including its hours, condition and repair history, not just how many you have.
Yes. Renterra covers the rental, yard, shop and back-office work your current system handles, in a modern system that runs on your phone as well as your desktop. Our team moves your equipment, customers and open rentals over for you.
Yes. It’s built for independent companies that rent earthmoving, compaction, aerial and site equipment to contractors, with contractor accounts, jobsite deliveries and long-term rental billing built in.
Yes. Track service by date or meter hours, create work orders, and keep machines in the shop off the availability board until they’re ready. See maintenance.
Yes. You can see availability, yard status and service across all your locations in one place.
Yes. QuickBooks Online syncs nightly. For QuickBooks Desktop, Renterra provides export files you import. See accounting.
Most teams are up and running in 1–2 weeks. It depends on how much equipment and history you’re bringing over, and our team does the heavy lifting.
Real people in the U.S., replying in minutes over chat during business hours (8 a.m.–7 p.m. CT, Monday–Friday).
Show us how it works today. We'll show you how it works in Renterra.
Book a Demo